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Oral Defense and Graduation Procedures

115-1 IEECS Oral Defense and Graduation Procedures

1. Before the Oral Defense

●Eligibility

  1. Degree Requirements: All the courses required for the degree must be finished and meet the graduation requirements.
  1. Research Ethics: Complete the academic research ethics education courses and pass the final exam to obtain the certificate of course completion.
  1. Study Procedure: Master study procedure / Ph.D. study procedure

●Important Deadlines

Item

Fall Semester (2026–2027)

  

Application

From registration completion to November 30, 2026

  

Processing

From the date of degree examination application approval until February 1, 2027.

  

Withdrawal

By February 1, 2027

 

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2. Oral Defense Application Steps

️enlightenedThesis/Dissertation Embargo Policy：Thesis/dissertation embargoes are generally not permitted in this program. Exceptions require an application before the oral defense, supporting documents, an advisor’s explanation, and examination committee approval based on confidentiality, patent-related matters, or legal restrictions.

●STEP 1: Submit Hardcopy Documents :

  1.  ( J1 / J7 ) Application for Oral Defense / Doctoral Degree Examination Application Form
  2. ( J5 / J8 ) Sheet of Degree Examination Committee
  3. Thesis / Dissertation Abstract
  4. Transcript of All Academic Years (in Chinese)
  5. Academic Research Ethics Education Certificate

●STEP 2: Submit Your Application by Email: Prepare the required documents and email the following information to abbieyao@ntut.edu.tw

  1. Thesis/Dissertation Title
  2. Examination Committee List (in English, including links to each member's academic webpage) 
  3. Estimated Oral Defense Date (e.g., late December)

●STEP 3: Collect Documents from the EECS Office

  • After receiving the application confirmation email, please visit the EECS Office to collect the committee appointment letters and reimbursement documents.

●STEP 4: Turnitin Originality Comparison and Library Review:

️enlightenedComplete the originality comparison using the Turnitin system and apply for the Library Review of the Originality Comparison Report via the library's website before your oral defense. (Download the J16 Checklist from the OAA website for your oral defense).

https://lib.ntut.edu.tw/sp.asp?xdurl=mp200/SLP.asp&ctNode=1605&CtUnit=461&BaseDSD=7&mp=200

enlightened️The library reviews applications manually in order and requires up to 7 working days to reply. Urgent requests are NOT accepted.

●STEP 5: Pre-Defense Check : Remind all committee members before the exam date. Check the projector and computer interface at the venue, and ensure your computer and PowerPoint files work properly.

  • If there is any change in the committee members, please submit the J2 Amendment to Thesis Defense Committee (for Master's) or J10 (for Doctoral).

●STEP 6: Prepare Hardcopy Documents Required for Committee Signatures

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3. During the Oral Defense

●Hardcopy Forms to Bring for Committee Signatures on the Exam Day

⚠️Please download the latest official forms from the OAA website

⚠️Notice: Wherever "Department" is mentioned in this document or any official forms, please fill in "Electrical Engineering and Computer Science (IEECS)".

  1. ( J3 / J9 ) Thesis/Dissertation Oral Defense Verification Form
  • Must be signed by all committee members and the thesis advisor.
  1. ( J4-1 ) Evaluation Form for Degree Examination
  •  Prepare one form per committee member. Please pay attention to whether you should use J4-1 (Made Public after Approval) or J4-2 (Under Embargo Request).
  1. ( J15 ) Score Sheet for Degree Examination
  2. ( J16 ) Degree Dissertation Originality Comparison Checklist(Oral Defense) and a copy of the Library Review Result Email (Print out the email directly)
  3. ※ Oral Examination Fee Remittance List
  • ️Every single committee member must sign the form.
  • Ensure ALL fields are fully completed (especially for external members)
  • External committee members provide a photocopy of their bank passbook cover

📢 Thesis/Dissertation Embargo

  • The EECS Office does not collect the library's embargo application forms. Please refer to the Library Guide & Downloads for the latest requirements and forms.

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4. After the Oral Defense

⚠️Please use the Checklist to ensure that all required documents are submitted within 3 days after your oral defense.

  • If the thesis title is different from the one submitted with the initial draft application, please submit the ( J17 ) Application Form for New Thesis Topic

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5. Submission of Electronic Theses

⚠️Please proceed in accordance with the latest regulations announced by the library, and please pay close attention to the submission deadline.

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6. Graduation Clearance Procedure

⚠️ After the oral defense, you must conduct a final check on the revised thesis, complete the J19 Degree Dissertation Originality Comparison Checklist (Final version) signed by your advisor, and upload it to the university's departure system. (Library review is NOT required for the J19 final version).

⚠️Please email your thesis file to the EECS office before departure. The graduation clearance will be approved upon receipt.

⚠️Please proceed in accordance with the latest regulations announced by the Office of Academic Affairs (OAA), and please pay close attention to the deadline.

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enlightened️Important Notice Regarding Payments

  • No Out-of-Pocket Payments: Due to the Second-Generation National Health Insurance policy, oral examination fees cannot be paid in advance by professors or students. The school will remit the funds directly to the committee members' accounts after the defense.
  • Please remind external committee members in advance to provide a clear photocopy of their bank passbook cover (the branch name and account number must be clearly legible) on the day of the oral defense.
  • One Transportation Fee per Day: External committee members can only claim one transportation fee per day, regardless of how many students' defenses they attend on that day.
  • High-Speed Rail (HSR) Reimbursement: For external committee members traveling via HSR, please mail the physical ticket stubs to the department office after the defense. For electronic ticket stubs, please print them out and sign them.
  • For members traveling via Taiwan Railways (TRA / Regular Trains), ticket stubs or proof of purchase are not required, but members must note the names of the departure and arrival stations.
  • No transportation allowance is provided for round trips within Taipei City, New Taipei City, and Keelung City (fuel/gas costs for driving will not be subsidized either).
  • Taxi fares or MRT fares are not subsidized.

 

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